This Position is listed as "OPEN UNTIL FILLED"

Title:                                     Administrative Assistant – Early Learning Hub

Department:                      Regional Early Learning Hub

Classification:                   Classified

Supervised by:                  Program Director or Superintendent

Work Year:                         Assigned by Superintendent

Job Purpose Statement:

This position assists the Director of the Four Rivers Early Learning Hub and Parenting Hub with the administrative duties of his/her office; and provides secretarial support to the Board of Directors. 

Job Qualifications: Education and Experience:

• High School Diploma or equivalent required.
• Five years job related experience or a graduate of a recognized school of secretarial skills required.
• Associate Degree or other post-secondary education and/or training in a related field.
• Bilingual in English/Spanish is preferred.

Licenses, Certifications, Bonding, and/or Testing Required:

• Criminal Justice Fingerprint Clearance
• Valid Driver’s License and evidence of insurability
• First Aide Card
• Successfully pass district background screening

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ·

• Ability to travel between work sites/locations; must provide own reliable transportation.
• Ability to work flexible hours to accommodate work in the evening and/or weekend.
• Demonstrate effectiveness in organizational and coordination skills.
• Demonstrate written, verbal (in person and by phone) and interpersonal communication skills.
• Demonstrate computer skills, including word processing, database, spreadsheet applications, web design, and maintenance skills.
• Ability to exercise independent judgment and aptitude for handling and processing privileged information with professional integrity.
• Complete projects in an accurate and timely manner.
• Ability to work effectively and cooperatively with staff, school personnel and constituent agencies.
• Ability to undertake responsibilities and complete assignments with minimal supervision.

Essential Job Functions:

1. Demonstrate professional character in all job responsibilities.  Display courteous, polite disposition, exercising tact and diplomacy. Maintain confidentiality in reference to staff, boards and in all aspects of operation of the Early Learning and Parenting Hubs.
2. Provide assistance and follow through to questions and inquiries; when necessary, direct questions and concerns to appropriate staff, board members and/or community partners.
3. Complete and process department purchase orders.  Verify receipt of purchases and direct merchandise to appropriate programs. 
4. In Department Director’s absence, make independent decisions within limits of agency and hub policies and procedures regarding department matters.
5. Assists department staff in meeting agency system requirements for travel, reimbursements, etc.
6. Payroll preparation for department staff (track staff calendars, leave, exchange forms and timesheets).
7. Provide professional skills in e-mail, word processing, spreadsheet applications, verbal communication, and written composition for the purpose of relaying information to appropriate parties.
8. Maintain a regular filing system (electronic and paper) and department inventories.
9. Demonstrate flexibility and adaptability to acquiring new tasks and learning new skills.
10. Perform other related duties, as assigned, to support the success of the agency.